DEPOSIT: A non-refundable deposit of $250 is required to confirm and hold your date.  The deposit will be deducted from the total function bill.  30days prior to event a 25% deposit is required to confirm contract details.  Payment can be made by a major credit card, certified cheque or cash. 

MENU: Must be submitted to the catering department at least 14 days prior to the function.  Limited dietary substitutions can be made upon request.  Health regulations prohibit the removal of any food remaining after a function.  All food and beverages must be supplied and served by Q’CCC.  Menu’s submitted within 3 days of an event may be subject to applicable fees.

CANCELLATIONS: Must be in writing at least 10 business days prior for conference events for the 25% deposit to be refunded.  Functions cancelled within 9 business days of the event will be charged 25% of the contract value.

PAYMENT TERMS: Minimum guarantees are required 7 business days prior to the event.  Payment is due for the guaranteed or actual number of attendees, whichever is greater.  Full payment is required within 48 hours of the event unless other arrangements have been made with the Quw’utsun’ Cultural and Conference Centre. Payments can be made by certified cheque, cash, Visa or MasterCard.

TAXES: All food, beverage and liquor is subject to the 12% Harmonized Sales Tax. 

GRATUITY: All food and beverage services are subject to 15% gratuity.

SERVICE CHARGES: Room rental will apply to all bookings. A fee of $200 will apply for the any additional changes needed to the setup of the room during an event i.e. flipping the rooms setup.

LIABILITY: Clients will be held responsible for their guests or independent contractors during the time the premises are under their rental.  Deposits may be used to repair damage. 

DECORATING: Q’CCC is responsible for room setup, preparation and cleanup.  Decorations and centerpieces are the responsibility of the event organizer.  The Event Coordinator must be consulted regarding all decorations, candles, displays or signage used on the property by the organizer or guest.  Any use of nails, staples, glue or any like materials is not allowed on any walls, doors or ceilings.  The use of confetti, table confetti and rice is strictly prohibited.  Decorations clean up is the responsibility of the event organizer.

MUSIC:SOCAN (Society of Composers, Authors and Music Publishers of Canada) requires that the users of music obtain a SOCAN license to perform, or authorize others to perform copyright music to the public.  The required license fee for an event with music will be charged based on the guidelines set out by SOCAN and the Copyright Act of Canada.  An event with dancing is $60.00, without dancing is $30.00.  This fee is subject to 12% HST and will be invoiced where applicable.